- What personal information we collect
- Why we use your personal information
- The legal basis for processing
- How we use your personal information
- Sharing personal information with third parties
- How long we may keep your information
- Your rights under data protection legislation
- How to exercise your rights
- Contact details for our Data Protection Officer
- The Supervisory Authority
What we collect
We primarily collect personal data directly from you. You may provide us data for example by contacting us, submitting a website form, applying for a job, subscribing for marketing, or downloading or uploading material.
In order to provide the necessary service of helping you reduce business utilities consumption and cost, the personal data we collect from you and process is:
- your name and job title
- your contact information including email address
- demographic information such as postcode, preferences and interests
- Utilities consumption cost and usage
If you are interested in joining Stadia Group Limited trading as Stadia Utilities we ask you to provide your email address and CV via the website.
When you choose not to provide information, please note that we might not be able to carry out an action you have requested.
Why we use your personal information
The information collected from you will be used to provide you with the products and services we can offer you and to allow us to develop our business relationship with you.
We process your personal data for the following purposes:
- to understand your business needs and provide you with a better service
- to provide you with a response to your enquiry, including a request for a callback
- to provide you with the quote you have requested
- for the ongoing administration of any service we provide you and to carry out any ongoing obligations we owe to you
- for internal recording keeping to assess and maintain compliance and to meet our legal obligations
- to allow us to improve the products and services we offer to you and to notify you of any changes to products and services
- to develop, enhance and customise the website according to your interests
- to offer new products and services to you which are relevant and appropriate, and only to the extent that would be reasonably expected
- to progress your interest in a job vacancy
- to ensure our records are accurate and up to date
- to administer our legitimate internal management analysis, audit, forecasts and business planning and transactions
- to establish, defend or exercise our legal rights
- to comply with our legal, regulatory and internal governance obligations
- to prevent or detect crime, for quality, training and security purposes;
The legal basis for processing
Under Data Protection Law, there are various grounds, which are considered a ‘legal basis for processing’. The legal basis for processing should be determined by the Data Controller.
Stadia Group Limited trading as Stadia Utilities are the Data Controller for the information that is processed on the website and marketing you receive from us. The legal basis for processing the information is based on:
‘processing is necessary for the purposes of legitimate interests pursued by the controller’
It is in our legitimate business interest to keep our customers and contacts informed of our latest products and services and administer the service requested.
Stadia Group Limited trading as Stadia Utilities is a business utility consultancy, and the information processed on the website allows us to offer services to help reduce businesses utilities consumption and costs. If you submit a form, call us or request a call back, this will be taken as agreement thatStadia Group Limited trading as Stadia Utilities have a legitimate purpose to contact you regarding the enquiry.
For those wanting to apply for a role at Stadia Group Limited trading as Stadia Utilities the submission of your details will be taken as agreement that Stadia Group Limited trading as Stadia Utilities has a legitimate purpose to contact you regarding your interest and shall enable them to include your CV within the recruitment and selection process.
We also process business contact details, to use for direct marketing purposes, as part of our legitimate interest. We believe this to be an appropriate lawful basis as individuals might reasonably expect to receive marketing in this context. It is a reasonable and proportionate method of processing to achieve commercial objectives whilst having a low impact on the privacy of the individual. Anyone receiving direct marketing has the opportunity to object to receiving marketing from us.
It should be noted that in some circumstances this legal basis may vary, however, we always operate in full compliance with Data Protection Law and will only process data with a fair and reasonable legal basis for doing so.
How we use your personal information
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect and store.
The access to information provided is given to those employees who require the information to carry out the required services. A couple of examples have been provided below.
If you are interested in our products and services, the sales team will have your information to make the initial contact. Where you decide to engage us to provide you with the services and products, this will be progressed by the sales support team and then transferred to sales team. When it gets close to your contract coming to the end, a member of the renewal team will contact you. We do have a compliance and quality manager who will have access to the information as and when required.
Sharing personal information with third parties
We will not sell your data to third parties. Should you decide to engage us to provide services or products to you, we may be required to share information with various third parties to provide you with services or products, including but not limited to Utility Suppliers. Where this is the case, you will be informed.
We do use third parties to help us manage the website. Such service providers are only allowed to process your personal data to the extent necessary for them to provide the service we have requested from them. They are not allowed to use your personal data for the benefit of their own business. In order to protect your privacy, we require that our service providers keep the personal data they process on our behalf confidential and adequately secure. They are required to abide by data protection legislation.
We may share your personal data to comply with any legal and regulatory obligations, or in order to enforce our apply our terms and conditions and other agreements.
We may also share your personal data with regulatory authorities, courts and governmental agencies to comply with legal orders, legal or regulatory requirements, government requests and other lawful requests. We may also share your personal data with our legal and other professional advisors.
We may share your personal data in the event that we sell any or all of our business or assets, or sell any companies in our group, in which case we may disclose your personal data to the buyer or to the prospective buyer(s) os such business or assets or companies in our group.
How long we may keep your personal information
We store personal data for as long as is necessary to deliver and manage the requested service and business relationship, to comply with legal, compliance and audit obligations, resolves disputes and enforce agreements, and then securely delete the information.
We keep your personal data for marketing purposes for as long as you want to receive marketing from us. If you decide to opt-out or where we rely on consent for processing, withdraw your consent to our marketing, we will no longer use it for this purpose. If the data is not needed for some other purpose, (e.g. to maintain details of a business transaction such as a transfer of your utilities) we will delete the majority of data without undue delay. Certain details are retained to ensure that your request is adhered to.
Our Compliance and Quality Manager is working with relevant sections to determine specific retention periods that will be published in the future.
Your rights under data protection legislation
In regards to the information collected and used by Stadia Group Limited trading as Stadia Utilities you can object or where the processing is based on consent withdraw your consent to the use of your personal data at any time. Though in some cases we may not be able to provide your requested service (e.g. provide a quote and work with energy suppliers to help you reduce your business utilities consumption and cost) where the information processing is an integral part of the service. We will tell you if this is likely to be the case.
You have the right to:
- request a copy of the personal information we hold about you; to have any inaccuracies corrected;
- to have your personal data erased*;
- to place a restriction on our processing of your data*;
- to object to processing*, including the right to object to marketing; and
- to request your data to be provided to you in a structured, commonly used and machine readable format suitable for transferring to another controller (data portability)*.
*Please be aware that not all of these rights are absolute, and are only applicable in certain circumstances, so in accordance with the law there will be occasions where a refusal notice is issued or exemption applied.
To learn more about the rights and when they apply, please see the ICO website.
How you can exercise your rights
You can contact the Compliance and Quality Manager with regard to any issues related to the processing of your personal information, including exercising any of your rights or making a complaint.
We encourage people to bring to our attention any instances where they think our collection, or use of, information is unfair, misleading or inappropriate.
Contact details for our Compliance and Quality Manager
You can exercise your other rights by emailing firstname.lastname@example.org
Compliance and Quality
The Old Coach House Vine Street
Phone: 01623 836 757
Please state clearly that your request concerns a data protection matter, and provide a clear description of your requirements.
Note: We may need to request additional information to verify your identity before we action your request.
The Supervisory Authority
The Information Commissioner’s Office (ICO) is the UK’s independent body set up to uphold information rights. You have a right to lodge complaints with them, including when you are dissatisfied with our response to you.
To find out more about them, visit https://ico.org.uk/about-the-ico/who-we-are/. To contact them, either visit their website, dial 03003 123 1113 or write to them at:
Information Commissioner’s Office
Cheshire SK9 5AF